Please read the following terms and conditions of vending at The Village Virtual 5K & Member Appreciation Event.
By signing below, you certify that you have read, understand, and agree to the terms and conditions of vending.
You agree to be a Vendor by way of your submitted sponsorship & vendor form for The Village Virtual 5K & Member Appreciation, which is scheduled to occur from 11 a.m. to 2 p.m., Saturday, November 4, 2023, on the following terms and conditions set out below.
Upon receipt of your sponsorship & vendor form , YOUR FULL PAYMENT MUST BE RECEIVED WITHIN 14 DAYS OR BEFORE OCTOBER 6, 2023 (WHICHEVER COMES FIRST) TO CONFIRM AND SECURE YOUR PARTICIPATION. Your sponsorship & vendor form indicates your intention to pay the full amount too register as a vendor within 14 days of receipt. If you do not pay within 14 days, the event organizers reserve the right to resell your vending space without notice.
You agree to pay to Paulding Education Foundation (PEF): Full payment of $50 or $100 within 14 days.
Vending entitlements, benefits, perks, etc. will not commence until it has been paid. Additionally, should you forward your sponsorship & vendor form and remit payment, there are no refunds.
All checks are to be made payable to: “Paulding Education Foundation”, and are payable in U.S. Dollars only. Checks should be mailed to: Paulding Education Foundation, 3236 Atlanta Highway, Dallas, GA 30132.
There may be a limit to the number of vendors as specified in The Village Virtual 5K & Member Appreciation Event Sponsorship & Vendor Proposal, and preference will be determined in order of receipt of the signed sponsorship & vendor form and payment. The event organizers will notify you if you are unable to participate.
Vending will take place from 11:00 a.m. to 2:00 p.m. You must remove personal cars, be set up, and ready to entertain event participants/attendees by 10:30 a.m. and must not begin breaking down until 2:00 p.m.
You agree to provide your own table(s), chair(s), tent(s), and/or a power source (i.e., a generator).
You also agree to provide one (1) gift and/or gift card (with a minimum value of $25) for your business’ or community group’s product(s), offering(s) and/or service(s). It will be included in prize drawings for participants/attendees. Please note, vendors will be provided a list of contacts/leads who elect to be a part of the drawing for your business’ or community group’s gift and/or gift card, as an added benefit and perk for your participation.
No more than four (4) individuals are entitled to entry into the Vendor Village area of the event for the purposes of setting up, breaking down, and vending at the event. However, should Vendors wish to participate in The Village Virtual 5K & Member Appreciation Event, the appropriate registration fees must be submitted on-line at https://pauldingeducationfoundation.com/5k-family-run/.
The event organizers may at their discretion use your logo, symbol, trade mark or registered mark in acknowledging your participation as a vendor in The Village Virtual 5K & Member Appreciation Event literature where this is offered as part of your particular sponsorship package and no payment shall be made to you for such use. You will be responsible for forwarding your logo, symbol, trade mark or registered mark within 14 days of the receipt of your sponsorship & vendor form with your payment.
Nothing contained in the terms of this vending opportunity will be deemed to constitute a partnership, joint venture or agency relationship between you and the organizing committee, their companies and/or the event organizers and you must not do anything where you will in any way be represented that you are a partner of the committee, their companies and/or the event organizers without prior written consent.
No vendor has the right to veto any other prospective vendor. Nor does the term “naming rights” involve the re-branding of the event in any form to suit the participating vendor, other than to be known as a secured partner, eg: Vendor.
Vendors agree to market to their database(s) and network(s) to ensure attendance at The Village Virtual 5K &Member Appreciation Event, should they be asked. The event organizers will provide an email advertisement for this purpose if required.
By completing and signing the sponsorship & vendor form you are agreeing to provide the vendor registration dollar amount indicated on your form for The Village Virtual 5K & Member Appreciation Event and warrant that you are entitled to do so under the authority of your particular business, organization, group, etc.
